Facilities Work Order Template
The Facilities Work Order Template below is free to preview and install in Zealos. Standardized work order for facilities maintenance and repair requests with priority tracking and completion logging.
Preview: Facilities Work Order
Facilities Work Order
Work Order Details
Field | Value |
|---|---|
WO Number | [WO-XXXX] |
Date Submitted | [YYYY-MM-DD] |
Requested By | [Name / Department] |
Building / Location | [Building Name — Room / Floor] |
Category | [HVAC / Plumbing / Electrical / General / Safety / Janitorial] |
Priority | [Emergency / Urgent / Standard / Scheduled] |
Target Completion | [YYYY-MM-DD] |
Description of Issue
[Describe the problem, location, and any relevant details. Include when the issue was first noticed and whether it affects occupant safety or comfort.]
Assignment
Field | Value |
|---|---|
Assigned To | [Tech Name] |
Date Assigned | [YYYY-MM-DD] |
Estimated Hours | [X hours] |
Vendor Required? | [Yes — Vendor Name / No] |
Parts & Materials
Part / Material | Qty | Cost | Source | Status |
|---|---|---|---|---|
[Part description] | [X] | [$XX.XX] | [In stock / Ordered] | [Available / On order] |
[Part description] | [X] | [$XX.XX] | [Supplier] | [Status] |
Work Performed
[Document what was done, any issues encountered, and whether the problem is fully resolved.]
Completion
Field | Value |
|---|---|
Date Completed | [YYYY-MM-DD] |
Actual Hours | [X hours] |
Total Cost (labor + parts) | [$XXX.XX] |
Follow-Up Required? | [Yes — describe / No] |
Verified By | [Supervisor Name] |
Emergency work orders (fire, flood, safety hazards) should be acted on immediately and documented after the fact. Standard work orders target 48-hour resolution.
About this template
Facilities teams handle hundreds of work orders per month — from broken HVAC units to leaky faucets to lighting replacements. This template provides a structured work order form with request details, priority classification, assignment, parts tracking, and completion documentation. Use it as a lightweight CMMS alternative.
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