RFI Template
The RFI template below is free to preview and install in Zealos. Standardized RFI form for documenting field questions, tracking responses, and maintaining an audit trail.
Preview: Request for Information (RFI)
Request for Information (RFI)
RFI Details
Field | Value |
|---|---|
RFI Number | [RFI-001] |
Project Name | [Project Name] |
Date Submitted | [YYYY-MM-DD] |
Date Required | [YYYY-MM-DD] |
Submitted By | [Name / Company] |
Directed To | [Architect / Engineer / Owner] |
Priority | [Standard / Urgent / Critical Path] |
Cost Impact Possible? | [Yes / No / TBD] |
Schedule Impact Possible? | [Yes / No / TBD] |
Question
[Clearly state the question. Be specific about the location, condition, or conflict that needs resolution. Reference drawing numbers and spec sections.]
Reference Documents
Drawing: [Sheet #, Detail #]
Specification: [Section #]
Location: [Grid lines, floor, area]
Suggested Resolution
[If the field team has a suggested approach, describe it here. This speeds up the response process.]
Response
Field | Value |
|---|---|
Responded By | [Name / Firm] |
Date Responded | [YYYY-MM-DD] |
Response | [Response text or "see attached sketch"] |
Attachments | [List any attached sketches, markups, or revised drawings] |
Do not proceed with work affected by this RFI until a formal response is received and documented here.
RFI Log
RFI # | Date | Subject | To | Status | Days Open |
|---|---|---|---|---|---|
RFI-001 | [Date] | [Subject] | [Architect] | [Open / Closed] | [X] |
RFI-002 | [Date] | [Subject] | [Structural] | [Open / Closed] | [X] |
RFI-003 | [Date] | [Subject] | [MEP] | [Open / Closed] | [X] |
About this template
RFIs are the lifeblood of construction communication — a formal process for resolving ambiguities in contract documents. This template provides a structured RFI form with fields for the question, context, suggested resolution, and response tracking. Use it every time the field team encounters something that needs clarification from the design team.
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