One on One Meeting Template
The one on one meeting template below is free to preview and install in Zealos. Structured 1:1 meeting template with agenda, discussion notes, action items, and follow-ups.
Preview: 1:1 Meeting Notes
1:1 Meeting Notes
Attendees: [Manager Name] & [Report Name] | Date: [Date] | Duration: 30 min
Agenda
Both parties should add agenda items before the meeting. The report’s items come first.
[Report’s topic 1]
[Report’s topic 2]
[Manager’s topic 1]
Review action items from last meeting
Discussion Notes
Capture key points, decisions, and context from the conversation.
[Topic 1 notes...]
[Topic 2 notes...]
Wins & Recognition
Take a moment to acknowledge what’s going well. Recognition fuels motivation.
[What went well since the last 1:1?]
[Any wins worth celebrating?]
Challenges & Support Needed
[What’s been difficult?]
[Where do you need help or resources?]
[Any blockers the manager can remove?]
Action Items
[Action for Report] — Due: [Date]
[Action for Report] — Due: [Date]
[Action for Manager] — Due: [Date]
[Action for Manager] — Due: [Date]
Follow-Up
Next 1:1 scheduled: [Date & Time]
Topics to revisit next time:
[Carry-over topic]
[New topic to discuss]
About this template
Make your 1:1 meetings more productive and accountable. This template provides a clear structure for agenda-setting, capturing discussion points, tracking action items, and following up. Duplicate it for each meeting to build a running record.
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